Once you’ve confirmed everything is set properly, click “OK. For example, “First Name” should match with “First Name,” and so on. In the “Required for Address Block” group, make sure each setting matches the column in your workbook. In the “Insert Address Block” window that appears, click the “Match Fields” button. Select the first label, switch to the “Mailings” tab, and then click “Address Block.” Now it’s time to add your mail merge fields in Word’s labels. Step Four: Add Mail Merge Fields to the Labels Your labels are now connected with your worksheet. Make sure to enable the “First row of data contains column headers” option if it’s not already and then click “OK.” If you have multiple sheets in your workbook, they’ll appear here.
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Use it to locate and select your mailing list file. Once you’re finished, your list should look something like this:Ī drop-down menu will appear. Once you’ve finished creating the headers, go ahead and input the data.
HOW TO MAIL MERGE LABELS FROM EXCEL BY LAST NAME HOW TO
RELATED: How to Create and Print Labels in Word Learn how to perform a mail merge from Microsoft Excel to Microsoft Word in order to produce mass mailings to a group of people.
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You can even insert images in the mailing labels if you want, but that step would come later in Word. This is the standard information you’ll find on mailing labels. Our list will include the following headers: To properly illustrate the steps, we’ll go with a personal mailing list in this example. Also, if your list is for companies and not individual people, you can omit the “First Name” and “Last Name” header and just go with “Company Name” instead. Titles are always nice, but it’s important that you know which title a person goes by before creating the labels. Which headers you include depends on which information you plan to use in the mailing labels.
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Place those headers in the first row of each column. The first thing you need to do is create a column header respective to the data that goes in each column. The second way to cajole Mail Merge into displaying numbers from Excel correctly is to modify the Word. Well, there is something we can do in Word: 2. But let’s say that you can’t or don’t want to change your Excel spreadsheet. If you haven’t created the list yet, despite Excel’s lack of the mailing label function, we still highly recommend you use Excel since it’s better for organizing and maintaining data than using a Word table. For example, instead of displaying 1.0014, Mail Merge showed 1.0013. Identifying the type of merge is the first step: Click the Mailings. You can choose how many labels you want to merge (from 1 up to. The characters in the Word document (Figure A) denote spots where the mail merge will insert values from the Excel workbook. If you have already created a mailing list in Excel, then you can safely skip this test. The Excel file has a column for First Name, Last Name, Address, City, State, and Zip.